Call to order at 7:00p.m. by Acting Chairperson Laura Buechler.

 

Present: Frances Hastings, Darlene Emery, Wendy van Oldenborgh, Kathy Karr, Ian

            Thompson, Gerry Owen, Joan Nolting, Stan Hamm, Glenn Harvey, Susan Schenk,

            Gillian Ames,  Laura Buechler, Pastor Terry.

Absent with regrets : Julie Koenig

 

Devotion by Pastor Terry - reflections on Phillipians 3 - planning as a desired approach

            to life in general and to our life at Hope Lutheran.

MSC 10/07 Wendy/Gerry to adopt agenda as presented.

MSC 10/08 Gerry/Stan to adopt minutes of Feb. 16, 2010 as presented.

 

Introductions:

 - 'Round table' short captions of our link to Hope Lutheran and to council.

Housekeeping - Quick review of the intention to keep record of the costs of small items

            such as communion supplies - Worship. Coffee/cream/sugar - Fellowship. Also

            whom is currently in charge of supplying them - in the interest of knowing the

            overall expense of such items and how to handle re-imbursement / donation.

             ACTION - Gillian to contact those who are currently supplying and set up a

                        system of keeping a record of receipts. Also a bulletin/messenger item

                        pertaining to Fair Trade coffee purchasing - our donation jar does not

                        begin to cover it.

Reports:

Pastoral - verbal - Has established Tues - Fri morning office hours. Monday - day off.

            Scheduled personal visits - approx. 10. Established contact with Ministerial and

            Chaplains at the Hospital and Brannen Lake. " What's a Lutheran "  four week

            teaching session planned for Thurs. evenings , April 8 thru 29 th.

Worship - written report submitted - Communion supplies - Wine - Peggy McManus,

            Bread - Birgit Subryan, Juice - Linda Kennelly, Rice crackers - Gillian Ames.

            Sunday morning coffee prep and clean-up no longer under Worship. Also they

            will not be responsible for 'lock-up' after service.

FLY - Fellowship - verbal Darlene - taking a breather from celebration potlucks!

            Terry Owen has done a 'kitchen inventory' and a 'plan for events' has been

            drawn up and is available. Fair Trade Coffee purchase should be a budget item

            to off-set the shortfall of donation jar. No reports under learning or youth.

MWM - written report submitted - The information for the new directory is compiled and

            in the office. Printing and time of release are turned over to Council. Gerry Owen

            spoke to this and gave several options - noting that it would be less expensive to

            'do it ourselves'. Update to follow at April Council meeting.

            Joan Nolting made a presentation on - " One Community Project " as our outreach

            focus for 2010. This was enthusiastically endorsed by Council.

PFS- written report submitted - Property - Flooring Fundraiser planned for Saturday, April

            10th. DVD's, books, baking and plants. The issue of a safe for the keeping of such

            sensitive material as the registry, was not discussed. Booking space of  1/2 hr.

            between rental groups was approved - to be conveyed to the booking/office.

            Finance - no report. Treasurer on vacation until mid- April.

            Stewardship - Still looking for people to join our Friendly Vistors group.

MSC 10/09 Susan/Gerry - to accept all reports.

 

New Business:

Rental Income -  75% to be donated to Charity - Directive by council that

            Gerry Owen and Stan Hamm  form a committee to research David Handley's

            concern and to report at April Council meeting. Note the item listed under Budget

            in the minutes of the 2010 AGM.

            Installation of Council members - to be held April 11, 2010.

 

Correspondence:

Verbal request received from a member regarding the re-instatement of

            Charity of the Month for envelope donations. Referred to Stewardship. Gillian

            Ames to respond personally and to also place a reminder in the bulletin and

            newsletter that an opportunity to donate to our own personal choice of 'Charity'

            is provided on the line OTHER.

            Thank you card received from Beth Paton.

Telus Yellow Pages ad - done.

 

Old Business:

Front door info sign - Property to take care of until info is 'stabalized'.

            Re-organizing of ministries - and those expressing specific interest.

            Fellowship/Membership - Laura Buechler

            Property - Frances Hastings, Wendy van Oldenborgh

            Learning/Youth - Darlene Emery, Stan Hamm?

            Finance - suggested Executive liason with Treasurer David Nenzel

            Witness/Mission - Kathy Karr, Joan Nolting

            Worship - Susan Schenk, Julie Koenig

            Stewardship - Gillian Ames

            Others uncommitted - Gerry Owen, Ian Thompson, Glenn Harvey - possible

            executive positions, ie. Chairperson and Vice-chair.

MSC 10/10 Gerry/Kathy that we adopt new Ministry structure.

            Ministry term lengths and definite assignments  - tabled for April meeting.

            Retreat and goal setting - add to April agenda.

            Nomination of Executive - it is with deep regret that Laura Buechler announced her

            resignation from council. We are truly thankful and ever grateful for this past year

            of her dedication to Hope Lutheran.

            Nominations - Inconclusive as to Chairperson and Vice-chair as some persons

            were unavailable due to having left for other meetings. Hopefuls - Terry Owen,

            Glenn Harvey/Ian Thompson.       Secretary - Gillian Ames ( final term ).

Next meeting - Thurs. April 15th. at 7:00p.m.

 

Closed with prayer at 9:00 p.m.  - including special prayers for Julie Koenig's son, Phil, as

            he faces crucial surgery following a severe accident. Also with thanks for the safe,

            tho pre-mature, birth of a grandson for Glenn Harvey's daughter.